How It Works
How It Works
Right Fit. Real Wins - Fast
Decisions create momentum—but fit creates results. With the Calbria Matchmaker Method™, we start by mapping your leadership style and priorities, then pair you with right-fit executive support and install the systems that make delegation seamless. Calbria Micro Sprints let you experience this without long contracts or guesswork: you choose the outcomes, we remove friction, organize what counts, and deliver a recorded walkthrough with clear next steps—so you win back hours this week and know exactly what to do next.
The Calbria Matchmaker Method™
A proven path from first call to first win.
We map your day from first email to last message, surface bottlenecks, and identify 3–5 immediate wins. You’ll leave with clarity on where time is leaking and which Sprint or package will deliver the fastest ROI.
A “week-in-the-life” and outcomes plan: decision rights, tools, access, and the Top 10 tasks to delegate first. This becomes the playbook for your Sprint and, later, your Signature Series package.
We shortlist elite U.S.-based Executive Assistants calibrated to your working style, pace, and industry context—and guide you to the right fit. Every match follows the Calbria Matchmaker Method™: skill + personality + pace.
Quick wins installed fast: inbox and scheduling rules, weekly updates, and mini-SOPs for your first delegations.
If you started with a Micro Sprint, we fold those deliverables in and accelerate—you’re not starting from scratch.
Pick your hours, then select the Calbria Signature Series package that best fits your situation. We’ll recommend the level based on your goals and pace.
Inside your Signature Series package, we review metrics, tighten processes, and expand support as priorities evolve—so your systems keep up with your growth.
What Your Executive VA Owns
- Inbox & Scheduling: triage, smart buffers, clean calendars
- Follow-ups & Pipeline: nudges, task capture, status hygiene
- Travel & Logistics: options with fare rules, bookings, wallet itineraries
- Admin & Finance: invoices, receipts, renewals, vendor coordination
- Meetings & Projects: agendas, notes → actions, progress tracking
FAQs
Micro Sprints are fixed-scope, fixed-fee quick wins with a recorded walkthrough and clear next steps. Signature Series packages are ongoing support—you choose your hours and we keep building systems that scale.
Completed deliverables (as scoped), a recorded walkthrough, and a short action plan that ties into either the Calbria Matchmaker Method™ or your next-step Signature Series package.
A streamlined kickoff (usually 30–45 minutes) plus light approvals. We design Sprints to give you hours back quickly.
Yes. Most clients start with a Micro Sprint for a quick win, then choose hours and move into a Signature Series package using the same systems we just installed.
Yes. We’ll guide you to grant admin-level access without sharing passwords (Gmail/Outlook/Yahoo and tool-by-tool), then lock everything down in your Blueprint.
Leaders across healthcare, technology, professional services, publishing, and more. We calibrate to your pace, tools, and compliance needs during Discovery.