Join Our Team

Role Overview

We are seeking a highly skilled and proactive Virtual Executive Administrative Assistants to support our clients with their day-to-day business and administrative needs. The ideal candidate is organized, professional, tech-savvy, and an excellent communicator. You will play a key role in ensuring that your client stays on top of their schedules, tasks, and priorities.

This is a part-time W2 position, offering a schedule of 10 to 25 hours per week.

Pay: $19/hr - $25/hr

Responsibilities

  • Calendar Management: Schedule and coordinate meetings, appointments, and reminders.

  • Email Management: Sort, prioritize, and respond to emails on behalf of clients.

  • Document Preparation: Draft, edit, and organize business documents.

  • File Organization: Maintain and structure digital files for easy access.

  • Task & Time Management: Track deadlines, prioritize tasks, and ensure timely completion.

  • Vendor Management: Contact and coordinate with vendors for home, work, or business needs.

  • Travel Management: Research and book flights, hotels, and transportation. Create detailed travel itineraries.

  • Communication Management: Handle correspondence with professionalism and discretion.

  • Other Executive Assistance Duties as Assigned: Provide personalized support tailored to each client's needs.

Education and Experience

  • At least 2 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role (virtual experience preferred).

  • A high school diploma is required; additional education or professional certifications are a plus.

  • Reside in the United States.

Required Skills/Knowledge

  • Exceptional organizational and time-management skills

  • Strong written and verbal communication skills

  • Proficiency in digital tools such as Google Workspace or Microsoft Office, Zoom, Slack, project management platforms (e.g., Asana, Trello), and cloud-based file management

  • Professionalism in all communications.

  • Ability to handle sensitive information with integrity and confidentiality.

  • Comfortable working independently and across time zones.

  • High attention to detail and problem-solving skills.

  • Must pass pre-employment background check.

  • Reliable access to high-speed internet and a quiet, professional workspace.

  • Knowledge of AI tools for business.

Nice to have: Bilingual

Why work for us?

As a valued Executive Virtual Assistant with our team, you will enjoy a range of professional benefits designed to support your growth and work-life balance:

  • W2 Employment Status

  • 100% Remote Work

  • Flexible Schedule within regular business hours.

  • Engaging Team Events: Connect with colleagues through fun and interactive virtual events.

  • Ongoing Support and Mentoring: Benefit from continuous guidance, training, and professional development through dedicated support and mentoring.

Ready to support high-level leaders and grow your EA career? Apply now to join our remote team!