
Join Our Team
Role Overview
We are seeking a highly skilled and proactive Virtual Executive Administrative Assistants to support our clients with their day-to-day business and administrative needs. The ideal candidate is organized, professional, tech-savvy, and an excellent communicator. You will play a key role in ensuring that your client stays on top of their schedules, tasks, and priorities.
This is a part-time W2 position, offering a schedule of 10 to 25 hours per week.
Pay: $19/hr - $25/hr
Responsibilities
Calendar Management: Schedule and coordinate meetings, appointments, and reminders.
Email Management: Sort, prioritize, and respond to emails on behalf of clients.
Document Preparation: Draft, edit, and organize business documents.
File Organization: Maintain and structure digital files for easy access.
Task & Time Management: Track deadlines, prioritize tasks, and ensure timely completion.
Vendor Management: Contact and coordinate with vendors for home, work, or business needs.
Travel Management: Research and book flights, hotels, and transportation. Create detailed travel itineraries.
Communication Management: Handle correspondence with professionalism and discretion.
Other Executive Assistance Duties as Assigned: Provide personalized support tailored to each client's needs.
Education and Experience
At least 2 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role (virtual experience preferred).
A high school diploma is required; additional education or professional certifications are a plus.
Reside in the United States.
Required Skills/Knowledge
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Proficiency in digital tools such as Google Workspace or Microsoft Office, Zoom, Slack, project management platforms (e.g., Asana, Trello), and cloud-based file management
Professionalism in all communications.
Ability to handle sensitive information with integrity and confidentiality.
Comfortable working independently and across time zones.
High attention to detail and problem-solving skills.
Must pass pre-employment background check.
Reliable access to high-speed internet and a quiet, professional workspace.
Knowledge of AI tools for business.
Nice to have: Bilingual
Why work for us?
As a valued Executive Virtual Assistant with our team, you will enjoy a range of professional benefits designed to support your growth and work-life balance:
W2 Employment Status
100% Remote Work
Flexible Schedule within regular business hours.
Engaging Team Events: Connect with colleagues through fun and interactive virtual events.
Ongoing Support and Mentoring: Benefit from continuous guidance, training, and professional development through dedicated support and mentoring.