Kimberly Callahan Kimberly Callahan

The Calbria Minute - Bite Sized Tips for Busy Leaders

A weekly blog with quick tips to help busy leaders save time, reduce costs, and leverage Executive VAs to streamline their business.

A weekly blog delivering quick, practical insights for busy leaders. Each post shares strategies to maximize your time, cut operational costs, and show how an Executive Virtual Assistant can streamline your business so you can focus on growth.

15-Minute Daily Brief That Sets Your Week Up to Win (1-minute read)

Run this quick morning ritual (M–F) to align with weekly goals, protect deep work, and keep decisions moving—with your VEA handling the follow-through.

Minute 0–2: Align on Weekly Outcomes

  • Glance at your 1-page dashboard (goals, KPIs, top projects).

  • Set today’s Big 3 priorities that advance this week’s outcomes.

Minute 2–6: Calendar Control

  • Accept/decline/move meetings; add buffers and prep blocks.

  • Protect 1 deep-work block; mark items needing pre-reads or decks.

  • Quick directive:
    “VA: move the ops sync to Thu, add 30-min prep before the board call, request the pipeline deck v2.”

Minute 6–9: Inbox Triage (No Writing)

  • Scan VIP + urgent only; everything else → your triage system.

  • Tag items Today / This Week / Waiting / Archive for your VEA.

  • Quick directive:
    “VA: draft replies for A/B, schedule intro with C, nudge D on contract.”

Minute 9–12: Unblock & Decide

  • Approve budgets, green-light tasks, pick 3 decisions you’ll make today.

  • Note blockers for your VEA to resolve before noon.

Minute 12–15: Send the Brief & Start

  • Record a 60-second voice note to your VEA:

    • Big 3: [priority 1/2/3]

    • Moves: reschedules, prep, follow-ups

    • Decisions today: [list 3]

    • Blockers: who/what to chase

  • Close everything except the work tied to your Big 3.

💡 Pro tip: Have your VEA prep a Daily Brief packet by 8:00 AM (dashboard, calendar conflicts, VIP emails, decision queue). Put this ritual on a recurring 15-minute calendar block and you’ll win the week by lunchtime.

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